As an executive, you’ve got a great deal of things to do and much more to achieve. Along with mainstream functions, you also have many supporting tasks such as online research, filings, necessary purchases, recruitment and bookkeeping.
Here comes the Virtual Assistant. A virtual assistant is not a machine or robot like Google Assistant. He’s a human being who understands urgency, grasps details, prioritize tasks, offers intelligent help for you to reach your target.
Given below are a few important tasks that can be delegated to Virtual Assistants:
Every day we create and work on lots of files and folders. We compile reports and data that need to be known at some point of time later. Organizing files and keeping data in proper searchable format is a full time job. You may explain this to your VA and he/she will take care of this. They will arrange your documents; keep in appropriate folders, and save your time for more important works.
You may need to speak to some customer service and waste plenty of time in waiting or being kept on hold. Ask the VA to do this job for you and save time.
On the other hand, you may also have some clients to support who are important and need to be given priority, but because of lack of time you’re unable to spend enough time together. Ask the VA to encourage these clients on priority, respond to them immediately, help them understand the solution and resolve their questions at appropriate level or move to another level.
You have a great deal of receipts and invoices that need to be put in a spreadsheet or compiled correctly. If you leave these unattended for extended time, they will cause unnecessary headache and anxiety.
Book Appointments/Online Shopping
You may ask your VA to book appointments and reservations for you. The VA will make the reservations and update your calendar so you don’t miss them. If a mutual trust grows, you may also ask them to do online shopping for you or for your small firm. The VA’s will do the needful and discuss report with you.
For any business or private purposes, you may need to conduct an internet research for a good program for your business, a wonderful product for your organization, a excellent gift for your nears and dears, some material for writing, a few articles to share with your colleagues, or anything other than that, you may simply give instructions to your VA and he/she will conduct the research for you and present the content in a skilled and sophisticated way, saving plenty of time for you.
You need to generate some presentation for your business but also have lots of other things to do. Give the thought to your VA and ask him/her to do research, compile and put in a PPT presentation for your review. You may make changes as per your need and this is DONE.
As an executive, you also need to employ and support your staff. Take help from your VA in searching Resume DB, fix interviews and follow up with applicants. You can even request your VA to support your staff as and when desired and save collective time of your team.
In the event you or your company is located at a bi-lingual region or you have clients in foreign countries, you can take help of your bi-lingual VA to encourage you and your staff with translation works and supply bi-lingual business documentation support.
Data entry, for personal or business purposes, is required frequently but can also be least productive and most time consuming work. You can’t get rid of it, but definitely you can take support from your VA to complete the task for you.
Writing & Proofreading
You may ask your VA to prepare content or write blogs and posts for you depending on your needs. Or you may write yourself and ask the VA to check punctuation, sentence structure and other things. The VA can use tools like Grammerly and send you the finished article, ready to print.
Share your own interests and needs, languages and locations, and the VA or his/her staff will track the information, articles, essays published in that language and place and discuss summary with you. A language expert VA will do the clipping services for you. A lot of rich data and useful information can be collected for personal or business use.